Checking Out Physical Materials
Three items maximum may be borrowed at once.
Items with a two- or four-hour loan time that are checked out within two or four hours of the library’s closing are due at opening the following morning. There is a half-hour grace period after the opening of the library before fines start to accrue.
Reserve items must be returned directly back to where they were checked out.
$1.00 per hour, per item.
Books (physical and electronic) on reserve are also organized by course in the catalog.
Use the Course Reserve dropdown in the Library Search.
Search by course number, i.e. ANTH.003.
Electronic book access varies by provider.
Renewals are in-person only, with the reserve material in hand. If an item is waitlisted, it cannot be renewed.
Return reserve items directly to the library desk where they were checked out.
For Baker-Berry reserve items, please return items to the Baker Circulation desk staff. When Baker-Berry library is closed, an after-hours return box is at the bottom of the stairs near the Novack Cafe.
Lost or Missing Materials
Any items lost or stolen must be replaced. Please notify library staff as soon as possible to stop fine accrual and to start the replacement procedure. Replacement fees are the cost of the item. If the material is found and returned, the replacement fees are refunded.
All are expected to respect the rights of everyone to access course reserve items. Professors and Deans may be contacted regarding non-timely returns of reserve materials. Abuse of library privileges is a breach of the College code of conduct (Standard VIII) and may result in disciplinary action as determined by the Deans.
What I need is not on reserve, now what?
Look up the title of the item in the library catalog and follow the borrowing instructions or suggest to your professor that they place course materials on reserve.
Linking from Canvas to Library Course Reserves:
There is a link to Library Course Reserves from within your Canvas course:
From your Canvas course page, select "Library Reserves/Guides" from the navigation bar on the left Click the link under "Library Reserves" to connect directly to your course reserve page in the library catalog Please contact the appropriate Reserve Desk for assistance with access.
Reserve Services has three loan periods for Reserve reading - 2 hour, 4 hour, 24 hour. Plan for a six to eight-week ordering process for new books or additional copies of books to be ordered for Course Reserves.
If personal books that belong to faculty are placed on reserve, we CANNOT assume responsibility for loss or damage. For circulation purposes, we must affix a non-removable barcode sticker to the back cover. Please write your complete name inside the front cover of the book.
COPYRIGHT GUIDELINES FOR USE OF MATERIALS FOR COURSE WEB SITES AND COURSE RESERVES
These guidelines cover the circumstances under which, consistent with the Copyright Law, instructors may choose materials of any kind to be placed on any platform, including but not limited to Library Course Reserves, Canvas sites, WordPress or other platforms for course materials or online learning.
WHEN YOU DO NOT NEED TO MAKE A FAIR USE CASE OR SEEK PERMISSION:
- Instructor-Authored Materials
Instructors may post their own authored materials, such as lecture notes, tests, exercises, problem sets, and PowerPoint presentations. Instructors should bear in mind that if the material they authored has been published (e.g., in a journal), they may have transferred the copyright to the publisher. In that case, if a Fair Use case cannot be made, it may be necessary to obtain permission from the publisher to post the material.
- Materials for Which Dartmouth College Already Holds Permission
Unless explicitly stated otherwise on the material itself, materials drawn from Dartmouth-licensed collections may be included in electronic reserves and course websites without any further permission by linking to a persistent URL. For more information, see Using Full Text, Visual & Audio Resources for Education & Research. Legally obtained audio and video material that is required for a course may be streamed for use by those enrolled in the course. See the Paddock Library and the Jones Media Center for details on how to request audio or video material to be streamed for a course.
- Material in the Public Domain
The following categories of material are not protected by the Copyright Act and may, therefore be made available on electronic reserves or on course websites without the permission of the copyright owner:
- Material that has entered the public domain because the copyright has expired. The rules for determining whether a work has entered the public domain are complicated, but are set out in chart form as prepared by Lolly Gassaway of the University of North Carolina.
- Works of the United States Government. By statute, U.S. Government works are not protected by copyright.
- Works with the Creative Commons license CCO (the type of Creative Commons license that copyright owners use to indicate that their work is in the public domain)
- Links to content on other websites
Links to websites. Anyone may freely reproduce the address of a website, and provide a link with a citation. The person creating the link is not responsible for the content of that site.
- Material Made Available Under Creative Commons Licenses
If the material has a Creative Commons license (except CCO), it is still copyrighted but the copyright owner has specified that others can use it without permission. Each type of license specifies the type of use or reuse.
- Open Access Materials
Materials that are made available with no pay barrier frequently may be used without permission for course reserves and on course websites, because it has become common practice to use Creative Commons licenses for these. Check on the license before using OA materials without a Fair Use case or seeking permission.
Not sure? Find an example like yours in sample cases where we work through these questions for specific examples.
WHEN YOU DO NEED TO MAKE A FAIR USE CASE OR SEEK PERMISSION:
- Fair Use in Copyright Law for Course Materials
"Fair use" is a copyright law doctrine that permits the reproduction or other use of a copyrighted work, without the copyright owner's permission, for purposes such as teaching, learning, scholarship, criticism, commentary, news reporting, satire, and preservation. The Copyright Act does not specify which uses are fair, but rather establishes a flexible four-factor analysis that those using copyrighted works can apply, and which courts employ on a case-by-case basis. The four factors in section 107 of the Copyright Act are:
- The purpose and the character of the use, including whether it is for commercial or non-profit educational purposes
- The nature or type of the copyrighted material (i.e., periodical, film, book, fiction vs. non-fiction etc.)
- The amount and substantiality of the portion used in relation to the whole
- The effect of the use on the potential market for or value of the copyrighted material
Key components of Fair Use analyses in recent court cases are these two questions:
- Does the use transform the material by either using it for a purpose different from that of the original intent or by repurposing the work for a different purpose?
- Are the amount and kind of the material used appropriately to the intended use?
The best tool for determining Fair Use in teaching is the Code of Best Practices in Fair Use for Academic and Research Libraries. See the introductory material and particularly Code One: "Supporting teaching and learning with access to library materials via digital technologies" A useful tool is the Fair Use Checklist from the Columbia University Copyright Office. The Dartmouth College Library has also developed a series of typical copyright cases as a means of illustrating the steps and considerations involved in making a fair use analysis. The instructor who wishes to depend on upon numerical limits may refer to the obsolete "Classroom Guidelines". These resulted from negotiations among representatives of publishers and the education community in 1976. These do not take Fair Use into account. However, they provide a "safe harbor".
- Getting Permission and Paying for Permissions
If you cannot make a Fair Use case for the materials, you need to get permission for this use. You can use the materials while you are obtaining permission, but cannot keep using materials if permission is not granted. The Library staff will help with securing permissions. The Library will cover the fees for permissions only for materials that are provided via Library eReserves, following guidelines regarding the amount of the permissions fee the Library will pay.
To provide online access, other than by means of a link, to works not listed above, copyright permission must be obtained, and the Library follows and recommends these guidelines:
- Records of all requests sent must be kept for three years. If the copyright owner (or agent) denies permission, or conditions permission on unacceptable royalty rates, the material cannot be placed online for course reserves or in a course website; if the material has already been placed online, it shall be removed immediately. Print copies, for items that have been removed, may be made available at the Library Reserve desk depending on permission and royalty rates.
- If the copyright owner (or agent) does not reply to the request within a reasonable time, a follow-up request shall be made, if time allows. If time does not allow, or if there is no reply to the follow-up, the materials may be made available online provided that each item is accompanied by a notice stating that the material may be protected by copyright. The following text may be used: "This material is for private study, scholarship and research."