A student's admission record refers to any documentation the school used to make an admission decision on admitting the student into its program of study.
Records Management
Schedule Number | Record Series |
---|---|
210 | Admission Records |
215 | Financial Aid Records |
220 | Student Academic Record |
225 | Student Employee Personnel, Payroll, and Time Tracking Records |
A student's admission record refers to any documentation the school used to make an admission decision on admitting the student into its program of study.
Record Holder | Retention Period | Disposition | |
---|---|---|---|
Official Copy
|
Admissions & Financial Aid
|
Matriculation date + 4 years |
Confidential destruction
|
Administrative Copy
|
Individual Offices
|
Until Administrative Need is Satisfied not to exceed 1 year |
Confidential destruction
|
34 CFR, AACRAO
Reviewed:A record of scholarship funds awarded to students through the Financial Aid office. May include administrative requirements for the scholarship, correspondence, lists of recipients, etc.
Record Holder | Retention Period | Disposition | |
---|---|---|---|
Official Copy
|
Admissions & Financial Aid
|
Last contact date or separation date + 3 years |
Confidential destruction
|
Administrative Copy
|
Individual Offices
|
Until Administrative Need is Satisfied not to exceed 1 year |
Confidential destruction
|
34 CFR
Reviewed:An institutionally-certified record of a student's performance and course(s) of study at Dartmouth College.
Record Holder | Retention Period | Disposition | |
---|---|---|---|
Official Copy
|
Office of the Registrar
|
Permanent |
Transfer to College Archives
|
Administrative Copy
|
Office or Committee of Origin
|
Until Administrative Need is Satisfied not to exceed 1 year |
Confidential destruction
|
34 CFR, AACRAO
Reviewed:These records document student hours worked. These records may include time cards, time sheets, Kronos timesheets submitted electronically, garnishment accounting, garnishment orders, payroll checks, payroll history, payroll records, and payroll registers.
Record Holder | Retention Period | Disposition | |
---|---|---|---|
Official Copy
|
Student Employment Office
|
Graduation or separation date + 1 year |
Confidential destruction
|
Administrative Copy
|
Individual Offices
|
Until Administrative Need is Satisfied not to exceed 1 year |
Confidential destruction
|
34 CFR
Reviewed:Hinman Box 6218
Suite 105, 56 Etna Rd
Lebanon NH 03766