Research Records

The General Retention Schedule (GRS) provides guidance on how long different types of commonly used records must be retained and if records should be destroyed or transferred to the Archives once the retention periods have ended. For assistance with records specific to your office or department, please email Records Management.
Find out more about retention and disposition.
Schedule Number Record Series
410 Research Data

Research Data

Schedule Number

Research data generated while individuals are pursuing research studies as faculty, staff, or students of Dartmouth, and data generated by visiting scholars utilizing the facilities of Dartmouth , are to be retained by the institution for a period of three (3) years after submission of the final report on the research project for which the data were collected, unless a longer period is specified by the sponsor.

Record HolderRetention PeriodDisposition
Official Copy
Office of Sponsored Projects (OSP)

3 years after submission of the final report

Confidential destruction
Administrative Copy

Until Administrative Need is Satisfied not to exceed 1 year

Shred, Recycle, or Delete as Appropriate